Issue: NYSCAL Notes 01-15-2019

Published on January 15, 2019

Articles in this issue:

NYS DOH Healthcare Facility Evacuation Planning Application (FEPA) Version 3.0 Webinar Training– NON-New York City Facilities

Author: * Published in Clinical & Quality

The Facility Evacuation Planning Application (FEPA) (previously known as Facility Profile Application) is a planning tool designed to facilitate the development and maintenance of Health Care Facility (HCF) (adult care facility, hospital, and nursing home) evacuation planning information related to evacuation and send/receive arraignments. The FEPA has been modified as an all hazards planning tool for New York State (NYS) healthcare facilities. See attached for further information regarding the webinars. THIS IS FOR NON-NEW YORK FACILITIES ONLY


Lisa Volk, RN, B.P.S., LNHA
Director, Clinical & Quality Services
518-462-4800 x15

Carla Erhartic : 518-462-4800, x13



Nominations Needed for 2019 NYSCAL Awards Programs


We are in need of nominations for the 2019 NYSCAL Awards Programs.  Attached is the NYSCAL Awards Packet.  The Awards program will recognize an Administrator, Nurse, and frontline caregiver for their work.  All category winners will be honored at the Awards Ceremony during the NYSHFA/ NYSCAL Annual Conference, May 6 – 9, 2019 at the Turning Stone Resort & Casino in Verona, NY.

NYSCAL has mirrored this awards program after the National Center for Assisted Living’s (NCAL) Awards program.  As a result, the NYSCAL award recipients may be nominated for the NCAL national awards program.

Also enclosed are the materials for the 2019 NYSCAL Volunteer of the Year Awards. Please share these materials with your community’s leadership and professional colleagues.  Our workforce is our most valuable asset and recognizing staff members who excel at their work is a priority for our association.

The deadline for submissions has been extended to January 25, 2019.

Please do not hesitate to contact Joanne O’Connor,, or 518-462-4800, ext. 23, for additional information or questions you may have. 

HERDS Critical Asset Survey - Reactivated for Q1 2019 Review/Update

Author: * Published in Clinical & Quality

This message is to inform all Health Care Facilities (HCFs) - hospitals, nursing homes (NHs) and adult care facilities (ACFs) - that the Critical Asset Survey in HERDS has been reactivated for the Q1 2019 review/update.

The three forms of the Critical Asset Survey (Baseline/Surge/Resilience) have been merged into one, combined form going forward. All data that was previously submitted in both the Surge and Resilience forms has been migrated to the new, combined form and therefore does not need to be re-entered. 

This Critical Asset Survey reactivation comes in conjunction with the rollout of the Facility Evacuation Planning Application (FEPA) in New York City. A Dear Administrator Letter (DAL) regarding FEPA (previously known as the Facility Profile Application) was sent to HCFs in NYC last Friday (12/28/18). 

The Critical Asset Survey review and update period runs from January 1 - March 31, 2019. All Health Care Facilities are required to review their previously submitted data, update any that has changed and (re)Submit the Critical Asset Survey data during this time period.

For questions, please send and email to


Lisa Volk, RN, B.P.S., LNHA
Director, Clinical & Quality Services
518-462-4800 x15

Mark Your Calendar for NYSHFA/NYSCAL Legislative Day!

Author: * Published in Legislative

NYSHFA/NYSCAL will be holding a joint targeted legislative visitation day on Tuesday, February 26th in Albany to meet with key elected officials and policymakers regarding skilled nursing and assisted living issues and concerns related to the proposed 2019-2020 Executive Budget.

A block of rooms has been set aside at the Albany Marriott, 189 Wolf Road, Albany, New York 12205 for the night of February 25th for NYSHFA/NYSCAL Legislative Visitation Day. Reservations can be made by call 1-800-228-9290 or 518-458-8444 and reference reservation code HFA for the $149.00 room rate. The cutoff date for reservations is February 1, 2019. Also, for your convenience, attached is a link to hotel reservations.

On the evening of Monday, February 25th at 5:30 p.m., we will be hosting a reception for Senator Gustavo Rivera, Chair of the Senate Health Committee. More details to follow.

We will be scheduling a conference call to go over logistics for our Legislative Visitation Day in mid-February.

Please contact Nancy Knapp at if you plan on participating in the NYSHFA/NYSCAL February 26th Legislative Visitation Day. Also attached for your convenience is a registration form to complete and return to Nancy at or fax to 518-426-4051.

Thank you.


Stephen B. Hanse, Esq.
President & CEO
518-462-4800 x11

AHCA / NCAL Quality Award Application Submission Deadline – January 31, 2019


The deadline to apply is quickly approaching on January 31, 2019, at 8 p.m. EST!  An application can be submitted regardless of whether or not you submitted an Intent to Apply payment.  All applications must be submitted on the Quality Award Portal.  For more information, visit the AHCA / NCAL Website and click on the Quality Award Banner on the homepage.

Rick Patterson
Sr. Director, Business Development
518-462-4800 ext. 19

2019 Education at a Glance

Author: * Published in Education, Clinical & Quality

Attached is NYSHFA/NYSCAL’s 2019 Education at a Glance document. It’s a one-page glance at key events for 2019 and current educational sessions. This document will be updated periodically throughout the year with live links and will be posted to our website. Also, each event will be posted to the Education section of our website with detailed information.


Nancy Leveille, RN, MS
Executive Director
518-462-4800 x20

FQC Partners with the Iroquois Healthcare Association Workforce Investment Organization to Fund and Deliver its Leadership Program

Author: * Published in Clinical & Quality

The Foundation for Quality Care is excited to announce our new partnership with the Iroquois Healthcare Association Workforce Investment Organization (IHA WIO), an initiative funded through the Medicaid Redesign Waiver which aims to retrain, recruit and retain healthcare workers in the long–term care sector, also known as the Workforce Investment Program.

Through this new partnership, the FQC will provide three courses during the months of March and April for Assisted Living (AL) and Skilled Nursing Facilities’(SNF) staff at NO COST to participants. They are as follows: 

The Iroquois Healthcare Association (IHA) has been designated as a statewide Workforce Investment Organization (WIO) by the New York State Department of Health (NYS DOH). 

Gary Fitzgerald, President and CEO of IHA, notes, “We are pleased to partner with the Foundation for Quality Care to present Long Term Leadership Training that will combine the best of intensive in-person training with the added resource of on-line training to follow the learner back into their work life”. 

IHA has extensive experience with development and implementation of healthcare workforce training initiatives. IHA is a not‐for‐profit health care trade organization representing 54 hospitals and health care systems, including 25 nursing homes and 41 home care agencies. For more information, please visit The FQC is proud to partner with them on these workforce initiatives. 

For more information on these programs, please click on the attachment under each course or contact: 

Nancy Leveille, RN, MS
518-462-4800 x20

Lisa Volk
518-462-4800 x15

REMINDER: ALP Capital Funding Available in 2019 Through a New Process


As NYSCAL previously reported December 6, 2018, sometime in January 2019 information is scheduled to go out once the program is approved. There is $20 million of capital involved in this round. It will be pooled out by DOH. It will be an RFP those goes out and Providers will have to submit RFP through Grants Gateway. 

Please Note: If a Provider is looking for ALP beds with Capital funding attached to it; there will be more up-front work that will be required.  Providers will also be required to submit RFP thru Grants Gateway online.  Evaluation process will consider who needs the capital in order to apply for beds.  The CON will be changed and an additional piece added (still in draft at DOH). If no Capital Funding is needed, the process won’t require the upfront work.

The NYS Grant Gateway is a portal that most members are not familiar with. If you intend to apply for ALP beds, you should begin the education process now by registering your organization of Grants Gateway.

Registration involves completing paperwork that needs to be notarized. The registration process can take up to two weeks. You will need to assign two USERS in your community who will handle the activity on Grants Gateway.

Click here for the link to registration

Once grant applicants identify the opportunity they want to apply for, there are multiple steps to complete registration, the Prequalification process (for nonprofits, only), completing an application, managing awarded contracts, and submitting claims for payment.  Resources, include live webinars and recorded videos, to help guide your organization through the process using Grants Gateway. Once more information is available from DOH, NYSCAL will provide an update on “next steps”. You need to participate in the training webinars prior to applying for the ALP RFA. Schedules for training are listed below.

This is the link to the new Grants Gateway Program Training Resource Page.  Registering does not require that you apply for the ALP RFA, it is simply the first steps in being prepared if you decide to move forward. The earlier you start puts you a step closer to the new RFA.

Audio Conference - The New Cultural Workplace Norm of "Sterility" vs "Civility" - NYS Anti-Sexual Harassment Law

Author: * Published in Education

Join NYSHFA/NYSCAL on Friday, January 25, 2019 for the New Cultural Workplace Norm of "Sterility" vs "Civility" in light of the NYS Anti-Sexual Harassment Law Audio Conference. 

On 10/9/18, NYS passed the new NYS Anti-Sexual Harassment Law which includes comprehensive provisions to address workplace sexual harassment. This new law applies to all NYS employers and requires specific employer responsibilities to be compliant. Some of these responsibilities include a detailed policy & procedure, levels of training upon hire and annually, as well as a formal complaint process. This program will review the provisions of the new law and what employers need to do to be compliant to avoid potential impact on the workplace cultural, as well as avoid common mistakes made with prevention programs.

Click here for more details.

NEW DATE! Audio Conference - Cyber Security and HIPPA: Emerging Issues and Enforcement Trends in NY

Author: * Published in Education

Join NYSHFA/NYSCAL on Friday, January 18, 2019 for the Cyber Security and HIPPA: Emerging Issues and Enforcement Trends in New York Audio Conference. 

This presentation will focus on emerging regulatory and enforcement trends in data security in the State of New York. The Speaker will utilize recent guidance, enforcement actions and public statements published by state and federal regulators to emphasize important data security and privacy issues applicable to assisted living and nursing home operators. Recent federal and state legal developments and enforcement actions are highly relevant to New York long term care providers and illustrate the growing importance of data security. For example, this session will review recent guidance and settlement agreements by the New York State Attorney General’s Office and the HHS Office for Civil Rights. These recent developments offer important lessons about common mistakes by providers and areas of focus in enforcement actions and investigations.  We will review the latest developments and discuss how to best address these risks and evolving expectations and, in some cases, the need to change organizational priorities.

Click here for more details.